> ## Documentation Index
> Fetch the complete documentation index at: https://help.draftable.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Licensing Draftable Clean for administrators

> How Draftable Clean product keys work for IT: deploying the key centrally with Group Policy, Intune or the registry, trials, checking license status, renewals and expiry, and moving activations between computers.

This page is for IT administrators managing Draftable Clean licenses across an organization. For a single user activating their own copy, see [Single-user Installation](https://help.draftable.com/hc/en-us/Draftable-Clean-articles/Single-user-Installation.md).

## How licensing works

* Draftable Clean is activated with a **product key**. The key is sent by email when you buy, or when you start a trial.
* Each product key has a **limited number of activations**, and activating Draftable Clean uses one. If people need Draftable Clean on more than one computer, plan for an activation on each.
* The **Outlook add-in** does not have a separate key. It works when the Draftable Clean desktop app on the same computer is installed and licensed.
* Activation needs an HTTPS connection to `draftable.com` on port 443. It follows the Windows system proxy settings and authenticates with the signed-in user's Windows credentials, so it works behind an authenticated corporate proxy. See [Network Requirements](https://help.draftable.com/hc/en-us/Draftable-Clean-articles/Network-Requirements.md).

For purchasing, adding seats or changing your plan, contact Draftable Sales. If you need more activations on an existing key, contact [support@draftable.com](mailto:support@draftable.com).

## Before you start

* Your organization's product key.
* The current Draftable Clean administrative templates if you use Group Policy, or permission to deploy registry settings with Microsoft Intune or another management tool. See [Configuring preferences with Group Policy](https://help.draftable.com/hc/en-us/Draftable-Clean-articles/Configuring-preferences-with-Group-Policy-Draftable-Clean.md).
* Draftable Clean installed on the target computers. See [Choosing how to deploy Draftable Clean](https://help.draftable.com/hc/en-us/Draftable-Clean-articles/Choosing-how-to-deploy-Draftable-Clean.md).

## Deploying the product key centrally

Without a central key, each user is asked for the product key the first time Draftable Clean opens. To activate users automatically, deploy the key by policy. When a valid key is configured, Draftable Clean attempts activation when it launches.

**1. Set the product key**

With Group Policy, enable **Configure product key** (in the Draftable Clean templates) and enter your key. You can set it under **Computer Configuration** for every user of a computer, or under **User Configuration** for particular users.

In Intune, use the imported Draftable Clean administrative templates, or deploy a PowerShell script that writes this registry value:

```bash theme={null}
Key: HKLM:\Software\Policies\Draftable\Clean
Value name: ProductKey
Value type: REG_SZ
Value data: <your product key>
```

Use `HKCU:\Software\Policies\Draftable\Clean` instead to set it per user. The value sits directly under the `Clean` key, not in a subkey, and the Group Policy input accepts up to 29 characters.

**2. Accept the terms on behalf of users (optional)**

Enable **Accept terms and conditions on behalf of users** so users are not asked to accept the terms on first launch. The registry value is `WereTermsAndConditionsAccepted` (`REG_DWORD`, `1`) under `...\Policies\Draftable\Clean\Activation`.

**3. Acknowledge the telemetry notice on behalf of users (optional)**

Enable **Acknowledge telemetry notice on behalf of users** to skip the telemetry notice on first launch. The registry value is `TelemetryAcknowledge` (`REG_DWORD`, `1`) under `...\Policies\Draftable\Clean\Reporting`. To turn off usage statistics or error reports as well, see [How Draftable Clean handles your data](https://help.draftable.com/hc/en-us/Draftable-Clean-articles/How-Draftable-Clean-handles-your-data.md).

**4. Check one computer**

Sign in to a test computer as a user who has the policy, open Draftable Clean and go to **Settings > License**. **Status** should show **Licensed**.

> [!TIP]
>
> If activation does not happen automatically, check that the policy has reached the computer and holds a valid key, and that the computer can reach `draftable.com` on port 443. See [Troubleshooting: Licensing](https://help.draftable.com/hc/en-us/Draftable-Clean-articles/Troubleshooting-Licensing.md).

## Trials

Anyone can start a **free trial** from the activation window by clicking **Start a free trial**. The trial key is sent by email and entered in the same window. After a trial has been used in a Windows account, the application hides **Start a free trial** for that account.

When you move from a trial to a paid license, enter or deploy your paid product key in the same way as above.

## Checking license status

Open **Settings > License** on the computer you want to check. It shows:

| Field | What it shows |
| - | - |
| **Status** | **Trial**, **Licensed** or **Unlicensed** |
| **Edition** | Your Draftable Clean edition |
| **Expires** | The expiry date and the days remaining, **Expired** once that date has passed, or **Perpetual** for a license with no expiry date |

Opening the **License** tab checks the license again with the licensing server.

## Renewals and expiry

**When a license is renewed**, users do not need to restart Draftable Clean or re-enter the key. Opening **Settings > License** checks the license again and refreshes an expired license automatically, showing the new expiry date. If your renewal came with a new product key, update the **Configure product key** policy.

**When a license is not valid**, for example after it expires, Draftable Clean opens the activation window instead of its main window until its license becomes valid again. While the desktop app is not licensed, the Outlook add-in on that computer cannot clean attachments either. To avoid interruptions, renew before the date shown under **Expires**.

## Moving a license to another computer or person

To take Draftable Clean off a computer, for example when a user leaves or replaces their computer, open **Settings > License** on that computer and click **Deactivate License**. This removes the product key from that computer.

If the **Configure product key** policy applies to that user or computer, remove the policy for that user or computer first. Otherwise Draftable Clean reads the key from the policy and activates itself again at its next license check.

> [!WARNING]
>
> Deactivating in the application does **not** by itself free up the activation on your license. To reuse the activation on another computer, or if your key has run out of activations, contact [support@draftable.com](mailto:support@draftable.com) with your product key, and we will provide the right steps.

See [How to deactivate your Draftable Clean license](https://help.draftable.com/hc/en-us/Draftable-Clean-articles/How-to-deactivate-your-Draftable-Clean-license.md).

## Related articles

* [Before you deploy: IT checklist](https://help.draftable.com/hc/en-us/Draftable-Clean-articles/Draftable-Clean-IT-checklist.md)
* [Rolling out Draftable Clean to your users](https://help.draftable.com/hc/en-us/Draftable-Clean-articles/Rolling-out-Draftable-Clean-to-your-users.md)
* [Configuring preferences with Microsoft Intune](https://help.draftable.com/hc/en-us/Draftable-Clean-articles/Configuring-preferences-with-Microsoft-Intune-Draftable-Clean.md)
* [Troubleshooting: Licensing](https://help.draftable.com/hc/en-us/Draftable-Clean-articles/Troubleshooting-Licensing.md)


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