> ## Documentation Index > Fetch the complete documentation index at: https://help.draftable.com/llms.txt > Use this file to discover all available pages before exploring further. # Using the Outlook Add-in > Learn how to clean email attachments automatically using the Draftable Clean Outlook add-in, including profile switching, PDF conversion, and send protection. ## Part 2: Draftable Clean Outlook add-in The **Draftable Clean** add-in runs directly inside Microsoft Outlook and automatically cleans attachments as you compose emails. Attach files and compose your email as you normally would, then click **Send**. Draftable Clean cleans your attachments in the background according to your organization's policies — you can send with confidence that your files have been cleaned. The desktop application must be running for the add-in to function. If it is not already open, the add-in will attempt to launch it silently in the background. In **Classic Outlook**, you must pin the Draftable Clean pane and keep it open for files to be cleaned. In **New Outlook**, the pane does not need to be open — you can attach files and send without opening the panel. Open **Manage Attachments** in the Outlook ribbon at any time to view cleaning progress and access the options below. ### Changing the add-in language Draftable Clean supports multiple languages including English, Deutsch, Español, Français, 日本語, Nederlands, Polski, Português, Svenska, and Tagalog. Open the add-in pane and click the **globe icon** at the bottom of the panel to select your preferred language. ### Automatic profile switching based on recipients Draftable Clean intelligently adjusts the cleaning profile based on recipient email domains. Domain rules are configured in **Settings > Add-In** and determine which cleaning profile is applied. For example, a typical configuration might be: * **No recipients entered** — A default profile such as **Standard Clean** is used * **Internal recipients** (e.g. `colleague@yourfirm.com`) — A lighter profile such as **Clean Draft** that preserves tracked changes and comments * **External recipients** (e.g. `contact@externalfirm.com`) — A stricter profile such as **Standard Clean** These are examples — administrators and users can customize the default profile for when no recipients are entered, and configure domain rules to map specific email domains to any cleaning profile via **Settings > Add-In**. See [Metadata cleaning profiles](/hc/en-us/Draftable-Clean-articles/Metadata-Cleaning-Profiles) for details on managing profiles and domain rules. When you add or change recipients, a banner appears: **"Recipients changed — re-cleaning attachments with updated profile."** You can click **Review Attachments** to check the changes. As attachments are cleaned, the panel shows cleaning progress or identifies if tracked changes or comments are present. ### Updating the file profile If enabled by your administrator in **Settings > Add-In**, you can override the cleaning profile for individual files using the per-file **Profile** dropdown in the add-in pane. ### Converting attachments to PDF Supported **Word**, **Excel**, and **PowerPoint** attachments can be converted to PDF from the add-in panel. Click **Convert to PDF** on an attachment to flag it — the file is converted automatically when cleaning completes. Once conversion is complete, the panel updates to reflect the cleaned and converted attachments. If tracked changes or comments were present on a file and removed in PDF conversion, the notification reverts to showing the total number of files cleaned. ### Renaming attachments After cleaning, you can rename files directly in the Draftable Clean panel. Click the **pencil icon** next to a file name to edit it inline. ### Unsupported file types If you attach a file in a format Draftable Clean does not support, the Draftable Clean panel displays an **"Unsupported format"** status with the message: "This file type cannot be cleaned. See Knowledge Base." Unsupported files do not block sending by default — this behavior is configurable in **Settings > Add-In > Send Protection**. ### Password-protected files If you attach a password-protected file, it shows an orange **"Password protected"** status with the message: "Enter the document password to clean this file." Enter the password in the provided field and click **Unlock** to authenticate and clean the file. If the password is incorrect, an **"Incorrect password. Please try again."** message is displayed. Re-enter the correct password and click **Unlock** again. Once the correct password is provided, the file is cleaned automatically and shows the same "Cleaned" status as your other files. ### Inserting an attachment list or table Click **Insert Attachment List** to add a formatted summary into the email body. The button includes a **dropdown arrow** with two format options: * **List** — A bullet-point list of attachment names * **Table** — A table with Attachment and Description columns The default format is configurable in **Settings > Add-In > Attachment Summary**. ### Send protection Draftable Clean controls what happens when issues are detected on send. By default: The screenshots below are from **New Outlook**. Dialogs and prompts appear similarly in **Classic Outlook**. * **Attachments not finished cleaning** — Sending is **blocked** with a dialog: "Attachments need review before sending." The user can click **Review** to return to the email or **Don't send** to cancel. * **Tracked changes or comments detected** — The user is **prompted** with a dialog: "Tracked changes or comments detected." The user can click **Send anyway**, **Review**, or **Don't send**. * **Unsupported attachment types** — Sending is **allowed** Each scenario can be configured to **Allow**, **Prompt**, or **Block** in **Settings > Add-In > Send Protection**.