Default Comparison Type behaviour
By default, Draftable will auto-select the following comparison types based on the input file loaded (see table below). Once a user selects a Comparison Type, Draftable will ‘remember’ the choice and keep that selection until it is changed again by the user.| Input file type | Default Comparison Type |
|---|---|
| Word (doc, docx), PDF, Rich Text format, Free Text | Redline in Draftable |
| Excel (xls, xlsx) | Redline in Excel |
| PowerPoint (ppt, pptx) | Redline in PowerPoint |
Defining Comparison Types in Draftable Legal
There are 5 Comparison Types in Draftable Legal. These are summarized in the table below and described in more detail in the following sections of this guide.| Comparison Type | Description |
|---|---|
| Redline in Draftable | Our recommended Redline option. Opens in the Draftable Comparison Viewer for advanced review features and allows for all file types to be opened, saved, printed, emailed or copied to clipboard. |
| Tracked Changes in Word | For users who prefer to work in Word and want their markup as tracked changes with associated metadata |
| Redline in Word | For users who prefer to work in Word and want their markup as static redline (with no associated metadata) |
| Side by side | Our original comparison product for users that need to see changes but don’t need to continue working on a file. This produces a side by side PDF with changes shown with highlighting. Comparisons opens in the Draftable Viewer for advanced review features. Can open in Adobe, save to DMS, print, email or copy the output to clipboard. This option compares all files types (including PowerPoint and Excel). |
| Redline in Excel / Redline in PowerPoint | Microsoft Office’s native compare functions for PowerPoint and Excel files (Spreadsheet Compare). This is recommended for users who need to compare PowerPoint and Excel files and continue working on those files afterwards. |
| PowerPoint/Excel Redline in Draftable | Draftable also supports comparing PowerPoint and Excel files as Redline, and also viewable within the Draftable application itself. |
| Departures Table | The Departures Table is a specialised report that helps you see how a document has changed with full context. Instead of just showing edits inline or as redlines, it highlights the entire section or clause where a change occurred. This makes it easier to understand changes at a glance, especially in long or complex documents. |
| Redline - Change Pages only PDF | Changed pages only PDF, provides a quicker way to focus solely on the modifications between the original document and its revised version. It only provides you with the pages where detected content has been changed, and doesn’t show the rest. |
Redline in Draftable
for users who prefer to work in Word with tracked changes. It creates a comparison output as a Word (docx) file with all markup as tracked changes (including associated metadata). Once completed, users are given the option to choose their next action with the Tracked Changes document. Options include:- Open in Word
- Save (locally or to their DMS),
- Email (generates an email with the file attached)
- Copy to clipboard (useful for attaching to an existing email)
This Comparison Type still uses Draftable’s proprietary and advanced comparison algorithm.
- An interactive (clickable) Change List where selecting changes will jump to their location in the document
- Changes can be tagged or have notes added to them.
- The Change List can also can be filtered by content type, change type, change location and tags or notes (see here for a detailed guide).
- The ability to dynamically show and hide unchanged pages (with options to expand the hidden pages as needed)
- The option to show the input files in the same screen to make it easier to review changes in context (see here for a detailed guide)
- The flexibility to choose any ‘Next Action’ (e.g. email, print, save to DMS, copy to clipboard) using any or all export formats (i.e. Redline, Changed pages only, Tracked Changes, Changes Report). Importantly, users do not need to rerun the comparison to get any output format
Tracked Changes in Word
- Open in Word
- Save (locally or to their DMS),
- Email (generates an email with the file attached),
- Copy to clipboard (useful for attaching to an existing email).
This Comparison Type still uses Draftable’s proprietary and advanced comparison algorithm.
Redline in Word
This Comparison Type is designed for users who prefer to work in Word but require a redline that does not contain any tracked changes metadata. It creates a comparison output as a Word (docx) file with static markup (i.e. the text is altered to reflect the markup but there are no ‘changes’ to review). This is particularly useful when using metadata cleaning tools that would otherwise remove tracked changes information. It also helps to maintain the markup schema in your Profile regardless of the client or external party word settings. As with the Tracked Changes in Word Comparison Type, once completed, users are given the option to choose their next action with the Redline in Word document. Options include:- Open in Word
- Save (locally or to their DMS),
- Email (generates an email with the file attached)
- Copy to clipboard (useful for attaching to an existing email)
This Comparison Type still uses Draftable’s proprietary and advanced comparison algorithm.
Side by side
- An interactive (clickable) Change List where selecting changes will jump to their location in the document
- Changes can be tagged or have notes added to them.
- The Change List can also can be filtered by content type, change type, change location and tags or notes (see here for a detailed guide).
- The flexibility to choose any ‘Next Action’ (e.g. email, print, save to DMS, copy to clipboard)
Redline in Excel / Redline in PowerPoint
Draftable team has built dedicated comparison algorithms to compare Excel and PowerPoint files and produce an Excel/PowerPoint compare with changes shown as Redlined markup. Additionally, Draftable offers Excel/PowerPoint comparison via our side-by-side comparison type.- Redline in PowerPoint (.pptx file)
- Redline in Excel (.xlxs file)
PowerPoint/Excel Redline in Draftable
Draftable Legal now supports Redline comparisons for Excel (.xlsx) and PowerPoint (.pptx), and you can review these Redlines directly in the Draftable Comparison Viewer as an in-app experience.
Departures Table
The Departures Table is a specialised report that helps you see how a document has changed with full context. Instead of just showing edits inline or as redlines, it highlights the entire section or clause where a change occurred.
Redline - Change Pages only PDF
Changed pages only PDF, provides a quicker way to focus solely on the modifications between the original document and its revised version. This is great when you want a more efficient workflow to producing Changed Pages, without having to perform a Redline comparison first.
